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Program Coordinator

Program Coordinator, Community Rugby - Moore Park

Rugby Australia (Rugby AU), the governing body of Rugby Union in Australia, is looking for an experienced Program Coordinator.

Working as part of the Community RugbyDepartment and reporting to the Head of Programs and Inclusion, the Programs Coordinator will work closely with the Member Unions and other stakeholders as applicable, to support and deliver critical administrative tasks necessary for participation in rugby.

The role is primarily focused on the administration of sporting school’s programs, which are key to providing kids with an opportunity to develop skills, participate in modified games and learn more about how they can continue playing rugby.

Key responsibilities:

Sporting Schools

  • Deliver all necessary administrative requirements for the effective and efficient delivery of the Rugby Sporting Schools Program. This includes managing program opportunities through Salesforce, as well as ordering and managing stock of all necessary equipment within the Rugby Australia Club Shop.
  • Support the budget process for the Program and provide day-to-day maintenance of relevant budget expenditures including payment of invoices, purchase orders and tracking of spend.
  • Lead the Sporting Schools relationship with Sport Australia and represent Rugby AU at relevant meetings.
  • Collect data to track performance against targets and produce reports on the effectiveness of the Rugby Sporting Schools strategy and operations.
  • Work in collaboration with relevant departments in Rugby AU including Commercial, Marketing, and Events & Operations to maximize the impact of the Sporting Schools Program.
  • Provide training, advice, and customer support as required to support the successful delivery of Sporting Schools programs. As part of this, effectively communicate Rugby AU’s objectives, attend, and where appropriate lead information sessions and conduct workforce training sessions with Member Unions around Salesforce, data capture and resources.


  • Support other members of the Programs and Inclusion team with tasks related to Programs in the club environment.
  • Coordinate Match Activations in conjunction with other members of the Community Department.
  • Manage the Community Rugby mailbox and liaise with other Rugby AU staff as required to answer queries in a prompt manner.
  • Manage the Charity Request and Player Appearance request process.

To be successful, you will need to have:
  • Appropriate tertiary degree or relevant experience.
  • Meet requirements of Working with Children Check.
  • Demonstrated ability to think, plan and mobilise others to act strategically.
  • Ability to initiate, monitor and review projects and activities in line with organisational plans.
  • Previous management experience with a demonstrated ability to maintain relationships with a diverse group of stakeholders.
  • Previous experience and proficiency using Salesforce to manage customer relationships and sales.
  • Strong communication skills, written and verbal, with the ability to develop and deliver presentations on program direction.
  • Demonstrated project management skills, including an ability to analyse, plan, monitor, evaluate and prioritise.
  • Ability to deliver practical programs and projects.
  • Disciplined budget management experience.
  • Working knowledge and experience in community sport.
  • Good negotiation skills.
  • Ability to resolve sensitive issues internally and externally at management level – can plan and conduct negotiations reaching agreements and commitments.
  • Working knowledge of Community Rugby standards, expectations & opportunities.
  • Self-starter with proactive attitude.
  • Experience Working directly in the implementation of community-based programs.

  • Experience in sport, particularly at the grassroots level.
  • Previous position held in junior/local sporting organization.
  • Previous volunteer experience in sport.
  • Senior First Aid.
  • Experience in sport, with a preference for rugby union, particularly at the grass roots level.
  • Experience in the development of educational / development programs.
  • Experience of mentoring individuals / groups.
  • Previous volunteer experience in sport.

To apply please send your CV and cover letter supporting your application to Rachel.Buckling@rugby.com.au. Applications close Sunday, 18th September 2022.